Built for small agencies
Get paid faster without awkward follow-ups
InvoicePilot automates invoice reminders and payment tracking, so your agency improves cash flow visibility and spends less time chasing clients for money.
Why agencies switch
Stop chasing. Start collecting.
Manual follow-ups drain your time and strain client relationships. See exactly how InvoicePilot flips the script.
The Problem
What agencies deal with today, on repeat.
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Late invoices pile up
Clients drift past due dates with no automatic nudge, and cash flow suffers quietly.
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Awkward reminder emails
Writing yet another "just following up" email feels uncomfortable and strains client rapport.
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Unclear payment status
Spreadsheets and inbox threads make it hard to know who's paid, who's late, and who's ignoring you.
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Wasted admin time
Hours each month spent chasing payments manually instead of billable client work.
The InvoicePilot Way
What actually happens once you turn it on.
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Automated reminders
Scheduled, on-brand reminders go out automatically, so nothing slips and no one feels chased.
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Centralized payment tracking
Every invoice lives in one dashboard, updated in real time as clients pay.
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Better client visibility
Instantly see who's paid, who's pending, and who needs a nudge — no digging through inboxes.
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Predictable cash flow
Know what's coming in and when, so you can plan payroll and spend with confidence.
How it works
Three steps to get your agency paid on time, every time—without another awkward follow-up email.
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01
Connect your invoices
Sync your existing invoicing tool or set up your billing workflow in minutes—no migration headaches, no disruption to how you already bill clients.
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02
Automate the reminders
InvoicePilot sends polite, perfectly timed nudges on your behalf—so clients pay on time and you never have to write another chasing email.
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03
Track payments in one place
See exactly who's paid, who's pending, and who needs a nudge—giving your agency clear cash flow visibility at a glance.
Everything you need
Built to keep invoices moving
InvoicePilot handles the follow-up work so your team can focus on client relationships, not chasing payments.
Automated Reminders
Late invoices trigger polite, on-brand follow-ups automatically — no more manual emails to send or track.
Payment Status Tracking
See exactly which invoices are paid, pending, or overdue at a glance — no spreadsheet reconciling required.
Reminder Scheduling
Set custom cadences per client or invoice — send the first nudge on your terms, and let the rest run itself.
Client-Friendly Communication
Reminders read like they came from a real person, not a collections bot — keeping relationships intact while you get paid.
Cash Flow Dashboard
A single view of outstanding balances, upcoming due dates, and overdue risk across every client — always up to date.
Team Collaboration & Reporting
Share invoice status with teammates, assign follow-up ownership, and export reports for clean monthly reviews.
Fits right in
Works with the tools your agency already uses
InvoicePilot slots into your existing accounting, invoicing, CRM, and payment stack — no workflow overhaul required.
Logos are illustrative placeholders representing common tool categories and do not imply official partnership or endorsement.
Built for the reliability finance teams expect
Your billing workflows carry sensitive client data and real revenue. InvoicePilot protects every reminder, payment record, and client detail with enterprise-grade encryption, resilient infrastructure, and full visibility into your payment operations — so you can trust the automation running in the background.
- 99.9%
- Platform uptime
- 256-bit
- Data encryption
- 24/7
- Infra monitoring
99.9% Uptime SLA
Reminder schedules and payment tracking stay live around the clock, backed by redundant infrastructure and continuous monitoring.
End-to-End Encryption
Invoice data, client details, and payment records are encrypted in transit and at rest, so sensitive billing information stays protected.
Compliance Ready
Aligned with industry standards for data handling and privacy, giving finance teams confidence in every automated workflow.
Automated Backups
Payment history and reminder logs are backed up continuously, keeping your billing operations recoverable and always visible.
Simple pricing for growing agencies
Pick a plan that fits your invoicing volume. Upgrade anytime as your agency scales — no contracts, no surprises.
Starter
For solo agency owners starting to automate follow-ups.
- Automated reminders
- Payment tracking dashboard
- Up to 100 invoices/month
Growth
For growing agencies managing multiple client accounts.
- Everything in Starter
- Advanced reminder scheduling
- Team access
- Reporting insights
Scale
For agencies that need visibility, control, and higher volume workflows.
- Everything in Growth
- Priority support
- Higher invoice volume
- Custom workflows
All plans include a 14-day free trial. No credit card required.
Customer Stories
Agencies stopped chasing invoices — and got paid faster
Real feedback from agency owners, ops leads, and finance managers who handed off follow-ups to InvoicePilot.
We used to have a spreadsheet just to track who owed us what and when to nudge them. Within a month of using InvoicePilot our average days-to-pay dropped from 38 to 19. No more awkward “hey, just checking in” emails from me.
Our biggest client always paid late, every single time. InvoicePilot's automated reminders got them on a 30-day cycle without me having to say a word. It genuinely saved a client relationship.
As the one person doing finance for a 12-person shop, visibility was my biggest problem. Now I open one dashboard and know exactly what's outstanding, what's overdue, and what's about to be. It's changed how I plan cash flow.
I'll be honest, I hated sending reminder emails — it always felt like nagging a client I liked. Handing that off to InvoicePilot felt like a weight lifted, and weirdly, clients pay faster when it's a friendly automated nudge instead of a personal one.
